MarCom Admin Officer

Join Our Growing Team at Confluences!

‍Position:Admin Assistant 

Department: Marketing and Communication

Location: Koh Pich, Phnom Penh

Type: Full-time

‍Start Date: ASAP

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About Confluences

Founded in 2015 by French Khmer entrepreneurs with more than 20 years of experience in the region, ​Confluences is the Catalyst for business opportunities in Cambodia and ASEAN.​

We drive companies and investors willing to boost their expansion in Southeast Asia.​ Inspired by our entrepreneurial background, our client partnership approach allows our clients to seamlessly expand in the Kingdom and ASEAN through a suite of cost-efficient solutions from market entry strategy, corporate and business development support to co-investment.

Position Overview

We are looking for a structured and proactive Admin Officer to support the daily operations of the Marketing & Communication Department and ensure effective coordination with other departments across the company.

This position focuses on coordination, follow-up, logistics, administrative rigor, and operational execution.

The objective is to ensure efficient internal organization, proper supplier coordination, and seamless cross-departmental collaboration.

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What You'll Do:

‍Supplier & Production Coordination:

• Identify and source service providers (printing, production, corporate gifts, event materials, etc.).
• Request and compare quotations and manage invoicing.
• Follow up on production timelines and deliveries.
• Ensure quality and compliance with specifications.
• Maintain and update the supplier and contact database.

Logistics & Stock Management:

• Monitor stock levels of marketing materials and corporate gifts.
• Prepare client gift boxes and event materials.
• Anticipate replenishment needs and coordinate reorders.
• Maintain structured stock tracking files.

Operational & Cross-Department Support:

• Support the daily operations of the MarCom department.
• Coordinate internal requests and follow up on action points.
• Liaise with company departments to ensure smooth project execution.
• Assist in organizing meetings and preparing documentation.
• Support event logistics and operational preparation.

Administrative & Digital Organization:

• Organize and maintain documentation through SharePoint and shared systems.
• Maintain structured tracking tools.
• Use project management tools to monitor progress.

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‍What We’re Looking For:  

1. Education: Currently pursuing or recently completed a degree in Business Administration, Management, Marketing, or a related field.

2. Experience: Some experience in administration, inventory management, customer service, or operations is a plus.

3. Computer Skills:

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, etc.).
• Familiarity with SharePoint and digital document management systems.
• Ability to create structured tracking tools and comparison tables in Excel.

4. Language: Excellent Khmer and English (written and spoken).

5. Mindset:

• Structured and detail-oriented.
• Takes initiative and volunteers support when needed.
• Reliable in follow-up and task completion.
• Comfortable coordinating with multiple stakeholders.
• Solution-oriented and execution-driven.
• Strong sense of responsibility and ownership.

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Why Confluences?

• Innovative Environment:Work in a culture that encourages creativity and innovation.‍
• Professional Growth:Opportunities for career development and advancement.‍
• Supportive Team:Collaborate with a passionate and dedicated team.‍
• Compliance: Respect for labor laws, paid leave, and days off.‍
• Competitive Salary: Salary will be competitive as per background and experience, with the potential for rapid increase based on performance.
• Working time: Monday toFriday, from 08:30 AM to 05:30 PM.

Ready to Make an Impact? Apply now and be a part of Confluences’ journey to drive transformative change.

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How to Apply:

Send your application with the following information:

• Attach your resume and LinkedIn profile link.
• Complete the 16 Personalities (https://www.16personalities.com/) and send the result     link.
• Explain why you are the right candidate for this role.

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‍Note: The Company reserves the right to change or amend the job description to suit business and operational needs. Any changes will be communicated accordingly.